Summary of Main Terms & Conditions:
Event Sponsorship
SUMMARY OF MAIN TERMS & CONDITIONS: EVENT SPONSORSHIP.
Submission of the Application Form (on-line or by post) establishes a formal contract between your company and the Event Organisers under the terms and conditions listed below. In submitting this form, you confirm that you have read, understood, and accepted these terms and you have the relevant authority to enter into this agreement on behalf of your company.
1. All bookings confirmed on a first-come, first-served basis, must be secured with a deposit payment, and will be considered provisional until receipt of said deposit (or payment in full, depending on date of application). Deposit will normally be £/€1,000 or 25% of the total package fee, whichever is the greater. Deposit payments are non-refundable and must be received within 14 days of invoice.
2. Balance payments must be received no later than 3 months prior to the event date. If full payment is not received by the due date, bookings maybe become forfeit, and your place offered to another applicant on the reserve list.
3. Brands or the their representatives will not be permitted access to the event unless full payment has been received in accordance with the stated terms.
4. Sponsorship packages and associated benefits may vary. It is the responsibility of applicants to read the list of inclusions carefully and take note of dimensions of display stands, provision of electrical supplies and number of delegates allowed.
5. Any published discounts are valid until the stated payment deadline only. Thereafter full fees will apply for selected options.
6. Cancellation: Cancellation within 90 days or less prior to the event start date remain liable for full payment. Cancellations received 91 days or more prior to event start date, will receive maximum 75% refund (deposit non-refundable).
7. Change of venue: The Organisers reserve the right to change the venue or other facilities without prior notice and without any alteration in fees. If the Organisers need to make any alteration it will use its reasonable endeavours to provide an alternative of equal or higher standing. No compensation shall be payable by the Organiser in these circumstances.
8. The Parties agree that if, for any reason the Event is postponed or cancelled, all bookings and associated payments, will be carried forward to a future event. If the future event date is not suitable, Sponsors may at their sole discretion, request a 50% refund of Sponsorship Fees (excluding the non-refundable deposit).
9. If the Sponsor requests a refund under the terms of clause 8 above, the Organiser will refund the agreed fee within sixty days of receipt of written notice for the same from the Sponsor. The organisers shall not be held responsible for any consequential loss incurred due to such cancellation.
10. Insurance: Sponsors MUST ensure they have appropriate insurance policies in place to cover all eventualities associated with attendance at the event. The Organiser cannot accept any liability for damage or loss to any equipment or personal belongings whilst at the Event.